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Take-off is an end-to-end product that provides technology support for Student Overseas businesses with multi-country support. Along with a strong enquiry/leads handling system, Take-off comes with very useful modules to handle interactions with the universities. Take-off also handles all aspects in the lifecycle of a student enquiry to visa handling including lead monitoring, student status tracking and invoicing the university.

Features
basic
professional
ultimate

STUDENT RELATIONSHIP MANAGEMENT

  • Student Enquiry/Leads Module
  • Student Follow-up Module (with reminders for counselors to follow-up on leads)
  • Register and book a seat (for outstation students)
  • Student Enrollment Module
  • Student Search Module
  • Documents Vault (scan and upload date of birth certificate, TC, marks cards etc)
  • Track documents/signatures on application forms and alert when incomplete
  • Student Transfer Module (across batches, centers)
  • Student Promotion Module
  • Student Termination Module
  • Multiple country support (For example: same student can apply to USA as well as UK at the same time)

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PAYMENT & RECIEPT DETAILS

  • Student Payment module
  • Student Receipt Generation Module
  • Partial Installments
  • Payment Instrument Tracking Module
  • Discounting Module
  • Refunds Module
  • Receipts generation and Printing Module
  • Bank reconciliation
  • Defaulters Module (reports of students who have not paid their fee)

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DECISION SUPPORT SYSTEM

  • Administrative Strategic Reporting Tool across various centers and products
  • Revenue reports
  • Default money reports
  • Variance reports
  • Enquiry-Enrollment conversion reports
  • Advertisement effectiveness reports
  • Performance dashboard (comparing various centers and counselors)

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SECURITY OF DATA

  • AAA compliant
  • All passwords in the database in MD5 encrypted format only
  • RBAC (role based access control) ensures access to information only on need basis
  • IP locks enabled to ensure access happens only from designated computers
  • User activity with their IP addresses are tracked and monitored

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COMMUNICATION COMPONENTS

  • Email Module
  • SMS Module
  • Postal Module

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UNIVERSITY MODULE

  • University Profiling
    • Tier and ranking
    • Tuition Fee
    • Deadlines
    • GRE/GMAT/IELTS (and other exams cutoffs)
    • Assistantship and funding details
  • Program/Department profiling (ranking, cut-offs, deadlines etc)
  • Annual expenses
  • University interactions
  • University Documentation
  • Email to University as soon as a student shows interest
  • Courier followup (dispatched date, received date, changeover courier agents, etc)
  • Courier contents management/tracking
  • Track campusId/ studentId/ ApplicationId
  • Accepted application track
  • Rejected applications track
  • Re-appeal management
  • I20 followup with university in case of delays (for USA)

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FRANCHISE MANAGEMENT

  • Creation and management of franchisees
  • One franchisee can handle one or more regions
  • One region to handle one or more centers
  • Goals and targets management for each franchise/region/centre
  • Monitor franchise/centre/region performance with well defined metrics
    • Revenue & Profit related
    • Academic performance
    • Any other custom defined metrics

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MARKETING TOOLKIT

  • Campaign management
    • Details of the campaign
    • Budget
    • Response/effectiveness
  • Advertisements management
    • Track costs and effectiveness
  • Bulk SMS management
  • Bulk Email management

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COLD CALL MANAGEMENT

  • Allocation numbers to counselors to call
  • Track follow-up details
  • Convert cold-call to enquiry on walk-in

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STUDENT/PARENT/GUARDIAN MODULE

  • Student Portal (student/parent can login to check results)
  • Announcements Module
  • Check outstanding fee dues
  • Check status of documents
  • Check university application status
  • Check the status of Visa processing

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SMART SEARCH MODULE

  • Smart algorithm that suggests universities automatically based on
    • Student marks
    • Student GRE/GMAT/IELTS scores
    • Student fee and application deadline criteria
    • Student funding requirements
    • Student geographical preferences (suggest universities within 15 miles radius of student preferred location)

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VISA GUIDANCE MODULE

  • Visa application workflow
  • Visa interview date & consulate
  • Events and alerts around these dates/times
  • Group counseling management
  • Personal (Mock) Interview counseling scheduling
  • Visa status
  • Rejected visa handling
  • Pre-Departure Orientation – schedules/batches

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VISITOR MANAGEMENT

  • Visitor contact and profile information
  • Alerts to Staff for whom the visitor is waiting

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INVOICING

  • Create invoice schedule for each student/university combination
  • Alerts to Staff for whom the visitor is waiting
  • Reminders to invoice the university
  • PDF invoice generation
  • Invoice linked to Drafts
  • Tracking of payments from Universities against invoices
  • Auto computation of amounts based on rules for each university

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PHYSICAL STOCK MANAGEMENT

  • Shipment tracking Across Franchises/ Centers
  • University brochures tracking
  • Promotion items tracking
  • Alerts to source inventory when stock falls below certain threshold
  • Track inventory given to each student
  • Supplier/vendors integration

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HRIS

  • Employee Records
  • Goal setting and performance tracking system
  • Timesheet module
  • Leave tracking module

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  • Visa Status Reports Visa status reports Generate Visa Status reports based on various parameters.

  • Workflow Management manage student workflow Manage student’s university application workflow.

  • Drafts Handling Drafts Handling Handle drafts with ease.

  • PDF Invoice PDF Invoice Generate PDF Invoice automatically.